Policy statement
We follow the guidelines of Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.
Procedures
Our accident sheets:
- Are kept safely and accessibly;
- Are accessible to all staff and volunteers, who know how to complete it; and
- Is reviewed at least half termly to identify any potential or actual hazards.
- Ofsted is notified of any injury requiring treatment from a hospital, or the death of a child or adult.
- When there is an injury requiring hospital treatment to a child, parent/carer, volunteer, staff member or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences on their website.
Dealing with incidents
We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive:
- Any accident to a member of staff requiring treatment by a general practitioner or hospital; and
- Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
- Any dangerous occurrence is recorded in our incident book.
Our incident sheet
We have ready access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for gas and electricity emergency services, maintenance person. Where we lease premises we ensure we have access to the person responsible and that there is a procedure for dealing with emergencies.
We keep an incident sheet for recording incidents including those that are reportable to the Health and Safety Executive as above.
These incidents include:
- Break in, burglary, theft of personal or the setting’s property;
- An intruder gaining unauthorised access to the premises;
- Fire, flood, gas leak or electrical failure;
- Attack on a member of staff or parent/carer on the premises;
- Any racist incident involving staff or family in the premises;
- Death of a child, and
- A terrorist attack, or threat of one.
On the incident sheet we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.
In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety Policy will be followed and staff will take charge of their key children where possible. The incident is recorded when the threat is averted.
In the unlikely event of a child dying on the premises the emergency services are called, and the advice of these services are followed.
The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file.
Legal framework
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR 1995)
